Request for proposals/bid solicitation package
Issue Date: 10/17/25
Submission Date: 12/01/25
EMAIL SUBMISSIONS TO: kjunkin@shorerivers.org
ShoreRivers invites the submission of a construction proposal for a stage-zero headwater wetland restoration at the QUINN Farm at 12099A Augustine Herman Hwy, Kennedyville, MD (access to meeting site is off of Kennedyville Rd as shown on attached map). A mandatory pre-bid meeting will be held on NOVEMBER 3rd, 2025 at 10 am.
Proposals will be received until DECEMBER 1st, 2025, 5pm. Proposals received after this time and date will not be considered. The work includes construction, stabilization, and planting of a wetland complex and associated buffer as described herein. Award notification and Notice to Proceed will be announced no later than DEC 10th, 2025. Mobilization and construction of the project must begin no later than MARCH 1st 2026.
MANDATORY PRE-BID MEETING: 10:00 AM, NOV 3RD, 2025 (12099A Augustine Herman Hwy, Kennedyville, MD (meeting site marked on attached map)
DEADLINE FOR FINAL SUBMISSION OF QUESTIONS: 5:00 PM, NOV 17TH 2025
BIDS DUE BY: 5:00 PM, DEC 1ST, 2025
bid instructions
submission
Proposals should be addressed to Kristin Junkin, ShoreRivers, 114 S. Washington St., Suite 301, Easton, MD 21601 OR submitted electronically to kjunkin@shorerivers.org.
All proposals must be submitted using the attached Proposal Form, must give the price for each item of the proposed work and must be signed by the bidder with his name and address. No bidder may withdraw his bid within 30 calendar days after the bid receipt deadline.
Each proposal must be accompanied by a listing of sub-contractors (if any) to be used for completion of the work.
Unresponsive bids, or bids obviously unbalanced, may be rejected by ShoreRivers.
award of bid
A contract, if awarded, will be awarded based on price, qualifications, experience, and responsiveness. Bidders must be acceptable to ShoreRivers and Jonathan Quinn (Landowner) and ShoreRivers reserves the right to reject any and all proposals. Funding for this wetland restoration project is provided by Maryland Chesapeake and Atlantic Coastal Bays Trust Fund through Maryland Department of Natural Resources. ShoreRivers reserves the right to negotiate the final contract price after all bids are received based on actual project budget.
If the bidder to whom an award is made fails to execute the contract and bond, the award may be annulled and the contract awarded to an alternate bidder meeting the award criteria, and such bidder shall fulfill every stipulation herein, as if he were the original party to whom the award was made.
The quantities given under the various items of the proposal are approximate and subject to increase or decrease as provided in the contract, without changing the unit prices to be paid for the work.
In case of discrepancy between unit prices and their extensions, the unit prices shall govern.
Insurance
The successful bidder must be bonded to ShoreRivers for a sum equal to 100% of the amount of the proposal according to the form of bond attached.
Addendum
Bids are subject to change in the form of an addendum. It is the bidder’s responsibility to be sure all addenda are acknowledged in their bid.
Exceptions
Any exception to the specifications requested should be marked on the bid form and listed on a separate sheet of paper attached to the bid.
An exception to the specifications may not necessarily disqualify the bid. ShoreRivers will determine if the exception is an essential deviation or a minor item. In the case of a minor deviation, ShoreRivers reserves the option to award to that bidder if it determines the performance is not adversely affected by that exception.
Substitutions
The bidder shall submit with his proposal, a list of proposed substitutions and applicable proposed monetary changes. Substitutions will not be considered after award except as stated herein. Approved equals to proprietary products are acceptable if ShoreRivers determines a product does in fact meet or exceed the quality of the specification listed; however, it shall be the responsibility of the contractor to provide documentation to support such a claim.
qualifications
Bidders must examine the drawings and specifications carefully and must make a personal examination of the location and the nature of the proposed work. In case doubt shall arise as to the meaning or intent of anything shown on the drawings, or comprised in the specifications, or to the accuracies in earthwork or material quantities, inquiry should be made of the Project Manager before the proposal is submitted. The submission of a proposal shall indicate that the bidder thoroughly understands the drawings and the terms of the specifications.
The bidder must be in compliance with the laws regarding conducting business in the State of Maryland.
Unless the bidder has been pre-qualified by ShoreRivers, the bidder shall provide examples of at least two projects performed within the last five years involving wetland restoration (please provide project details, size and scope, date constructed, key personnel involved). ShoreRivers will determine if proposed examples of work adequately represent experience in the restoration techniques required to complete the Quinn Farm restoration. The bidder shall provide names and experience of the key members of the project team that will complete the work.
Unless the bidder has been pre-qualified by ShoreRivers, the bidder shall also provide at least three references (name, company, title, address, email, and telephone number) for construction of similar work.
It is the bidder’s responsibility to verify whether he is pre-qualified by contacting Kristin Junkin, kjunkin@shorerivers.org.
Time for Completion
Bidders must be prepared to complete the work, including planting trees and shrubs by September 30, 2026. Planting of trees and shrubs must be completed within the recommended planting window of 2026, per the discretion of the project manager based on weather. The completion date named in the Notice to Proceed is the date that all work under the contract, including de-mobilization and clean up, shall be completed. There are no time-of- year restrictions associated with this site.
Anticipated Start Date
Work may start as soon as contract is awarded (award date will be no later than Dec 10th, 2025) with mobilization to site and construction beginning no sooner than February 1st and no later than March 1st, 2025, unless specifically arranged with the Project Manager in advance through an alternative schedule proposal. Once equipment is mobilized, and work commences, the Bidder must continue work on site at with adequate manpower and equipment to move the project forward at a reasonable pace. The Contractor may coordinate with the Project Manager to determine if poor site conditions or inclement weather justify halting work for any period of time.
Licenses and Permits
The Contractor shall have all necessary licenses required to do the work and give all notices and obtain and pay all necessary permits required by local laws and regulations. ShoreRivers and its design consultants will be responsible for all federal and state permits required by the project.